Cyber security is a topical issue that concerns every business owner or company today. It doesn’t matter how significant a player you are in the market: your share is worth a cent or ten thousand dollars. Your data may be of interest to hackers and competitors.
Where are the threats coming from?
When it comes to the security of corporate documents (including when sending files), many mistakenly believe that the danger comes from outside. However, statistics confirm the exact opposite:
About 70% of information leaks in companies come from within. The reason for this is too extensive access to the data of most employees. For example, this happens when data from one department becomes available to another department. It’s one thing when information is needed for work—reasonably another – when the data is not required for employment. Also, among the people with extensive access to documentation may be new company employees who have not yet acquired credibility.
External attacks cause about 15% of data leaks. Hackers may be interested in your company’s information, but even physical servers are difficult to hack. With a strong desire to seize communication, it is easier to introduce your employee into the company and steal files from the inside.
The remaining 15% is due to other data loss. They can be associated with the physical theft of information (if it is stored on physical media) and accidental leaks.
Virtual data rooms help protect information.
Virtual Data Room vs. Email
When choosing how to send a document, it’s worth choosing a virtual data room over a classic email. There are several reasons for this:
- Virtual data rooms are as secure as bank computers. The duplicate encryption keys that are used in financial structures are used here. When sending documents, all data is encrypted, so even if an attacker intercepts it, he will not be able to understand the document’s contents.
- You clearly regulate the access of employees to different documents. Inside the company, the administrator himself chooses who has the opportunity to view, edit or print individual copies. All files are transferred through a virtual data room with a watermark – an attacker will quickly get caught if he tries to share information about the enterprise with someone.
- You decide what the recipient can do with the file. The data owner can independently restrict access to the file to those who receive it. Accordingly, some recipients will only be able to view the file, while others will be able to save it to their computer or edit it.
- The virtual data room always keeps a history of working with each document. The data room administrator knows who uploaded the file, who edited it, and what edits were made in the process.
The main advantage of VDR services is that everyone can afford them. The cost of VDR varies greatly. For a small business or startup, a $50-$100/month virtual data room might be enough. In this case, there will be all the necessary functions. Extensive holdings buy VDRs for thousands or even tens of thousands of dollars.
Give it a try with VDR technology, and you’ll never want to go back to email.